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Docs > End-User Documentation for DevExpress Reports > Reporting for Web > Report Designer > Preview, Print and Export Reports
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V26.1
    • End-User Documentation for DevExpress Reports
    Reporting for Desktop
    Reporting for Web
    Document Viewer
    Report Designer
    First Look at the Report Designer
    Add New Reports
    Open Reports
    Save Reports
    Introduction to Banded Reports
    Bind to Data
    Create Reports
    Configure Design Settings
    Use Report Elements
    Use Report Parameters
    Shape Report Data
    Lay out Dynamic Report Content
    Customize Appearance
    Add Navigation
    Provide Interactivity
    Add Extra Information
    Merge Reports
    Use Expressions
    Localize Reports
    Preview, Print and Export Reports
    Keyboard Shortcuts
    Report Designer Tools
    End-User Documentation for BI Dashboards

    Preview, Print and Export Reports

    • 4 minutes to read

    Preview a Report

    To switch a report to print preview mode, click the Preview button on the toolbar. You will see your report populated with data and broken down into pages.

    Report in preview mode

    Note

    To learn more about options available in print preview mode, refer to the Document Viewer section of this documentation.

    When in Preview mode, you can use toolbar commands to print out your report.

    Print toolbar commands

    Export a Report

    When in Preview mode, you can export your report to files in different formats.

    Export toolbar commands

    The following documents describe the basics of report exporting and format-specific export options.

    Hide Report Controls in Documents Exported to Specific Formats

    You can specify the Can Publish Options setting in the Properties grid to exclude report controls from export formats of your choosing.

    CanPublishOptions

    The following image illustrates the resulting XLXS document with and without page information:

    Resulting XLXS document

    Export a Report to PDF with Accessible Tags (PDF/UA Compatibility)

    Use the Accessible Role option to specify how report elements should be treated by screen readers in the exported PDF document:

    Accessible Role property grid

    Set the PDF/UA Compatibility property to PDF/UA-1 or PDF/UA-2 to conform the exported PDF document to PDF/UA specification. Then, export the report as a PDF.

    The following image illustrates PDF Accessibility Checker (PAC) output after it processes a PDF/UA-compatible exported document:

    PDF Accessibility Checker output for a PDF/UA-compatible document

    Use this table to map report controls to accessibility structure roles in exported PDF files.

    The table below describes the following:

    • How each control behaves when the Accessible Role property is set to Default.
    • Roles you can assign to ensure that screen readers correctly identify element purpose in the exported PDF document.

    Tip

    Decorative role means an element is treated as an artifact (outside the tag tree). Use this role only for non-informative visual elements.

    Element(s) Default behavior when Accessible Role = Default Role you can specify
    Label No semantic role; treated as a Div. Heading
    Table No semantic role; treated as a Div. Table
    Table Row No semantic role; treated as a Div. Table Header Row
    Table Cell Treated as a paragraph (P). Header Cell
    Watermark (an image watermark) Treated as an artifact; excluded from the PDF logical structure. Figure
    Watermark (a text watermark) Treated as an artifact; excluded from the PDF logical structure. Paragraph
    Picture Box, Shape, Bar Code, Zip Code Treated as a Figure. Decorative (Artifact)
    Page Info Treated as an artifact; excluded from the PDF logical structure. Paragraph (use for meaningful content such as dates or page numbers)
    Panel Included in the document structure. Decorative (Artifact) (use for layout-only or purely visual panels)

    The Accessible Description property is not in effect for artifacts.

    Note

    Rich Text content is automatically converted to semantic tags when exported to a tagged PDF: headings become H1–H3, paragraphs become P, lists become L/LI, images become Figure, and tables become Table/TR/TH/TD. No role configuration is needed.

    The following image illustrates the difference between default and specified roles:

    Default vs specified accessibility roles

    Digital Signature Accessible Description

    You can specify an accessible description for the PDF Signature control to help screen readers identify its content.

    • Document Signature

      If the control displays a document signature, use the Accessible Description option in the control’s PDF Signature Options in the Export Options tab:

      Document signature Accessible Description property

    • Signature Placeholder

      If the control is a signature placeholder (the document signature is disabled), use the control’s Accessible Description property:

      Signature placeholder Accessible Description property

    The following image shows both signatures in the PDF tag tree:

    Digital signatures in the PDF tag tree

    Limitations

    • The Never Embedded Fonts export option is not supported for PDF/UA-compatible documents.
    • If a report contains a PDF Content control, you cannot export the report to PDF with the PDF/UA option enabled.
    • If a report contains editing fields, the exported document does not comply with PDF/UA requirements.
    • Hyperlinks are exported without semantic tags required by PDF/UA-2.