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This tutorial describes the steps to create a mail merge report, in which data fields are embedded into a label’s text that is replaced with corresponding data values on preview or export.

Do the following to create a mail merge report:

  1. Start Microsoft Visual Studio 2010, 2012, 2013, 2015, 2017, or 2019 and create a new application under any of the supported platforms, or open an existing one.
  2. Add a new blank report to it.
  3. Bind the report to the “SalesPerson” view of the sample Northwind database (nwind.mdb file, which is shipped with the XtraReports installation).
  4. Drop the XRRichText control from the DX.20.2: Report Controls Toolbox tab onto the Detail band.

    How to -  CreateStaticReport_0

  5. Add the required text to the control and embed data fields’ names into it, surrounded by [square brackets], as shown in the following image:

    HowTo - MailMergeReport_0

To apply a formatting to the embedded data fields, set the cursor to a field’s name inside the square brackets, and click the control’s smart tag. In the invoked actions list, define the required value for the Format String property.

HowTo - MailMergeReport_1